It is hereby founded Civil NGO regulated by articles 741 next of the Greek Civil Code, naΠΡΩΤΑ Ο ΑΝΘΡΩΠΟΣ (). Its legal form is the one of a civil NGO of the social economy. Its name could be written in the Latin alphabet, or in translation. For short, just the latin version of the title shall be used.

Article 2: Purpose

The NGO’s purpose is to inform, help integrate, support and assist asylum seekers, refugees and immigrants who take the way to Europe, without any discrimination based on nationality, religion, sex, age, culture, color, language, political or any other kind of beliefs, social background, property, birth or any other situation and reason for leaving their country.

Mostly, the NGO will develop and provide assistance to the people above through specific actions in the places where help is necessary.

These actions can be of the following nature (the list is not exhaustive):

  • Psychological and psychosocial support
  • Provision of up to date and specific information about the asylum process in the countries of Europe.
  • Collaboration with volunteer teams, local governmental and non-governmental initiatives.
  • Sensitization acts
  • Facilitation / development of several capabilities through actions, information seminars, training in working with interpreters, workshops for volunteers and interpreters etc .

Article 3:

The NGO’s residence is in Chios and particularly its headquarters are located on Chios Island. The NGO can found branches or offices in other areas of Greece.

Article 4:

The NGO’s duration is indefinite and in any case it starts from the registration of this Charter at the Hellenic Business Registry.

Article 5: Number of members

The number of active members is indefinite and cannot be less than 3. The NGO includes founding members, active members and honorary members.

Article 6: Entrance of new members

The full membership is given by the Board. In order to get a full membership, any person or legal entity must file an application in writing to the Board, which decides about it in one of its meetings. The Board’s decision cannot be appealed against and it is not necessary to be justified. The decision is given to the applicant with a simple letter.

The active members are people who wish to assist or to take part in the NGO’s activities, and who are obliged to act accordingly to this charter and to the decisions which are taken based on it.

The honorary members are people who are given this title by the General Assembly, upon proposition of the Board. Any person distinguished for his/her donations to the NGO is considered an honorary member.

The Board keeps a Members Register at the NGO’s residence. This register consists of the surnames, first names and addresses of the members. Any decision about entering the NGO, leaving it or be excluded from it is written on the Register within 8 days from the time when the Board becomes aware of such decision.

Article 7: Losing the membership

One can lose the membership:

  • With a written resignation to the Board.
  • With exclusion.

A member’s exclusion can take place:

  • In case of non complying with this charter and with the inner regulation of the NGO.
  • In case of any action that is against the NGO’s honor, that puts in danger the NGO’s interests and / or purpose.

A member’s exclusion can be decided by the Board with a majority of two thirds of the members who are present and after hearing, or calling to hear, the member which this exclusion concerns.

Article 8: Resources

The NGO’s resources come from the following:

  1. The members’ contributions (entrance fee, regular and exceptional subscription). The members provide financial support to the NGO with a regular subscription (monthly, semestrial, annual). The members’ subscriptions will be deposited on a bank account held by the NGO for this reason. The subscriptions will be paid by direct debit or through credit cards or in person. The minimum subscription is determined by decision of the board. The total initial capital is 3000 euro.

Board Member 1 paid 1.000,20 and is entering with a percentage of 33,34%.

Board Member 2paid 999,90 and is entering with a percentage of 33,33%.

Board Member 3 paid 999,90 and is entering with a percentage of 33,33%.

  1. Donations or sponsorships by persons or legal entities of the private or the public sector (persons, organizations, companies, charities, grants from the Greek government and other International Organizations).
  2. Support and income from the implementation of plans, studies or other activities and events in Greece or abroad.
  3. Resources from any other Cultural events (lectures, concerts, exhibitions, publications, shows), including the ones done online.

Article 9: The general assembly

The General assembly holds all the authorities that the law or this charter do not grant to any other body of the NGO. It is in charge of deciding about the following matters:

  • The alteration of this charter
  • The election and deposition of the board members
  • The election and deposition of the auditors.
  • The exemption of the board members and the auditors of any responsibility.
  • The approval of the budgets and the accounts.
  • The dissolution of the NGO
  • In any other case required by the law or this charter.

The General Assembly is Regular and Exceptional. The Regular General Assembly convenes at least once in every tax year, after the closing of the accounts, upon invitation of the President of the Board, sent at least 21 days prior to the meeting, by regular or electronic mail to all the NGO’s members, with the subjects to be discussed.

The General Assembly is obliged to convene in case of such request by at least the 1/5 (one fifth) of the members.

All the members have equal voting rights at the General Assembly and decisions are taken with a majority of the present members, without prejudice to the regulations of the Greek law concerning the alteration of this charter.

The members cannot be represented at the General Assembly by a third person, whether it is a member of the NGO or not.

Decisions can be taken about matters that are not on the agenda, if the general assembly agrees during its convention with a majority of two thirds of the active members.

The decisions of the general assembly are known to the members with regular or electronic mail. They are signed by two members of the Board and are kept in a book at the NGO’s residence, where can be studied by the members, the people involved, or any third party.

The general assembly appoints two auditors for a two year long service, which starts and finishes as the Board’s service.

Article 10: The Board of Directors

The NGO is directed by Board of Directors consisting of at least three and at most nine members, which are elected by the General Assembly.

The members of the Board cannot take any personal responsibilities about the NGO’s commitments.

The duration of their service is of two years. The service of the Board members is renewable.

The Board members elect among them, with a simple majority, those who will be acting as President, Secretary and Treasurer.

The Board convenes each time that it’s necessary according to the NGO’s interests, but at least once every six months. The Boards authorities are those provided by the Law and this Charter.

The Board makes the accounts about the proceeds and the expenses of every tax year and files it for approval to the general assembly with the budget of the next tax year.

The Board comes together with regular or electronic mail or with any other available mean.

It can convene legally only if at least two thirds of the Board members are present. Any decision is taken with a simple majority of the Board members.

The Board is bound by the signature of two Board members.

The Board members do not receive a salary or a compensation of any kind, monetary or not, for the services they provide to the NGO.

Article 11: Responsibilities of the President

The President of the Board:

  1. Represents the NGO before any third party, for any matter that concerns it.
  2. Represents the NGO before any court, of any kind and any grade. The representation of the NGO before the court can be assigned to another member of the Board, upon such decision.
  3. Makes sure that the decisions made by the Board and the general Assembly are carried out.
  4. Takes part in and signs contracts, according to decisions made by the Board.
  5. Calls the Board members and manages the conventions of the NGO’s bodies.
  6. Signs the money orders of any kind as well as the checks of money withdrawals of the NGO’s bank accounts.

Article 12: Responsibilities of the Secretary

The Secretary of the Board:

  1. Keeps the Books of minutes of the Board and of the General Assembly, the protocol for the incoming and outgoing documents and the registry of members.
  2. Takes care of the preparation of the NGO’s documents in general.
  3. Co- signs any document, apart from those related to the financial management of the NGO.

Article 13: Responsibilities of the Treasurer

The Treasurer of the Board:

  1. Checks the financial records of the NGO and has the general responsibility for the management of the NGO’s assets.
  2. Brings at the Boards’, the General Assembly’s and the President’s disposal, upon such request, any information about the financial state of the NGO.
  3. Approves the NGO’s expenses, through a process determined by the NGO’s inner regulation.
  4. Signs, with another person authorized by the Board, all the receipts for the annual fee and the members’ contributions.
  5. After the end of every financial period, carries out the composition of the annual financial balance sheet and files them to the Board to be approved.

Article 14: Alteration of this charter

The general assembly cannot convene legally in case of alteration of this charter, unless this matter is specifically mentioned on the agenda and the general assembly consists of at least 2/3 of the members.

Article 15: Tax Year

The tax year coincides with the calendar year.

Each year, on the 31st of December, the books close, the Board draws the accounts of the previous tax year and makes the budget of the following tax year.

The first tax year begins on the day of the NGO’s registration and ends on the 31st of December 2018.

Article 16: Dissolution and clearance

The dissolution of the NGO requires a decision by the General Assembly, which requires the presence of at least half (1/2) of the members of the NGO. The decision must be taken with three fourths (3/4) majority of the members attending the meeting.

The dissolution of the NGO shall be suggested to the General Assembly either by the Board or by at least one fifth (1/5) of its registered members.

The stage of liquidation follows the NGO’s dissolution. The president and the treasurer of the Board are appointed as the liquidators. Any remaining property will be given, after the liquidation of its liabilities, to a not-for-profit association that pursues similar goals. The details will be determined by the Board, will be presented to and be voted by the general assembly, during which the dissolution of the NGO will take place.

The liquidator must do an inventory of the NGO’s assets and fully pay its creditors. Next, he/ she must return to the members their contributions according to the percentage of their participation in the NGO.